Information to Members

EGM NOTICE - 29/03/2025 :

COSMOPOLITAN CLUB

CIN : U92411TN1934NPL000349

Regd. Off : 63, Anna Salai, Chennai - 600 002.

Ph : 044-28584353, 28414356

E-mail : admin@cosmoclubchennai.in; Website : cosmopolitanclubchennai.com

NOTICE

Notice is hereby given that an Extra Ordinary General Meeting of the Members of Cosmopolitan Club will be held in pursuance of Article-56, 57 & 93 of the Articles of Association on Saturday, the 29th March 2025 at 4.30 p.m. at the Club Premises to transact the following business:

AGENDA

ORDINARY BUSINESS

To consider and, if thought fit to pass with or without modification, the following as ordinary resolution:

To Consider and Approve the Revenue and Capital Budget for the Financial year 2025-26.

SPECIAL BUSINESS

To consider and to pass with or without modification the amendment proposed in Articles Nos.6, 26 & 28 to the Memorandum and Articles of Association.
To approve the proposal to purchase the property measuring an extent of 13,266 sft. (approximately) located at Old No.66, New No.71, Anna Salai, Chennai 600 002 and adjacent to the Western Compound Wall of Cosmopolitan Club.

/ By order of the Executive Committee /

Chennai - 600002 SANJAY RAMASWAMI

Dated: 25.02.2025 Honorary Secretary

Notes:

No member shall be entitled to be represented by a Proxy or Agent at the meeting.
The Club has engaged the services of Central Depository Services (India) Limited ("CDSL") as the Authorized Agency to provide facility for participating in the EGM as well as for remote e-voting facility (i.e. the facility of casting votes by a Member by using an electronic voting system from a place other than the venue of a General Meeting) and e-voting during EGM.

3 CDSL will send communication relating to remote e-voting credentials which inter alia would contain details about User ID and password, separately.

PROCEDURE FOR REMOTE E-VOTING

Members of the Club can vote on the resolution through ballot process available at the club on the date of Extraordinary General Meeting or they can exercise their vote through Electronic means provided through Central Depository Service Limited.

Voting through Electronic Means:

In compliance with the provisions of Section 108 of the Companies Act 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014, the Company is pleased to provide members facility to exercise their right to vote at the Extraordinary General Meeting (EGM) by electronic means and the business may be transacted through remote e-voting services provided by Central Depository Services Limited (CDSL).

II.E-Voting Process

Eligibility to exercise vote through e-voting process:
1. The voting period begins on 26th March 2025 (9.00 A.M.) and ends on 28th March 2025 (5.00 P.M). Members whose name appear in the Register of members as on 9.03.2025 only shall be entitled to exercise their vote through e-voting process. The e-voting module shall be disabled for voting after 5.00 pm on 28.03.2025.
2. The members who have cast their vote by remote e-voting may also attend the Meeting but shall not be entitled to cast their vote manually again.
3. CDSL will send communication relating to e-voting which inter alia would contain details about User ID and password, separately.

B.Instructions for members voting electronically are as under:

The Members should log on to the e-voting website www.evotingindia.com.
Click on Members.
Enter the User ID.
Next enter the Image Verification as displayed and Click on Login.
Next enter the Password
After entering these details appropriately, click on "SUBMIT" tab.
Click on the EVSN of on which you choose to vote.
On the voting page, you will see "RESOLUTION DESCRIPTION" and against the same the option "YES/NO" for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.

Click on the "RESOLUTIONS FILE LINK" if you wish to view the entire Resolution details.
After selecting the resolution you have decided to vote on, click on "SUBMIT". A confirmation box will be displayed. If you wish to confirm your vote, click on "OK", else to change your vote, click on "CANCEL" and accordingly modify your vote.
Once you "CONFIRM" your vote on the resolution, you will not be allowed to modify your vote.
You can also take out print of the voting done by you by clicking on "Click here to print" option on the Voting page.
In case you have any queries or issues regarding e-voting, write an email to helpdesk.evoting@cdslindia.com.

III.POST ELECTION PROCESS:

Mr. K. M. SUBHERAMANIAN, Advocate has been appointed as the Scrutinizer to scrutinize the e-voting process in a fair and transparent manner.
The Scrutinizer shall within a period not exceeding three working days from the conclusion of the e-voting period unblock the votes in the presence of at least two witnesses not in the employment of the Company and make a Scrutinizer's Report of the votes cast in favour or against, if any, forthwith to the President of the Club.
The Results shall be declared on or after the EGM of the Company and the resolutions will be deemed to be passed on the date of EGM of the Company subject to the receipt of requisite number of votes in favour of the resolution. The Results declared along with the Scrutinizer's Report shall be placed on the Company's website: www.cosmopolitanclubchennai.com and on the website of CDSL immediately after results are declared.

/ By order of the Executive Committee /

Chennai - 600 002 SANJAY RAMASWAMI

Dated : 25.02.2025 Honorary Secretary

COSMOPOLITAN CLUB, CHENNAI

BUDGET AT A GLANCE FOR THE YEAR 2025-2026

REVENUE Rs. in Lakhs

S.No	Particulars	Budget for 2024-25	Estimated Revenue 2024-25	Budget for 2025-26
S.No	Particulars	₹	₹	₹
1	Food & Liquor	1322.44	1318.95	1384.62
2	Residential Quarters	281.43	259.91	275.06
3	Games & Facilities	199.82	168.49	177.02
4	Golf Annexe	430.43	433.17	459.25
5	Subscriptions and Other recurring charges	471.78	466.20	471.49
6	Guest Charges and Minimum Billing	129.37	137.99	144.89
7	Interest Earnings	208.89	255.17	140.00
8	Miscellaneous Receipts	32.58	46.78	51.46
	Total Revenue (a)	3076.74	3086.66	3103.79

B)EXPENDITURE

S.No	Particulars	Budget for 2024-25	Estimated Expenditure 2024-25	Budget for 2025-26
S.No	Particulars	₹	₹	₹
9	Food & Liquor	1358.23	1387.80	1473.87
10	Residential Quarters	205.49	239.81	227.21
11	Games & Facilities	252.99	223.41	239.14
12	Golf Annexe	447.54	423.26	450.53
13	Administrative Overhead	570.96	586.44	586.73
14	Meetings, Club Functions & Entertainment	61.60	49.07	58.55
15	Depreciation	120.00	125.27	129.00
Total Expenditure (b)		3016.81	3035.08	3165.05
Surplus/Deficit (a-b)		59.93	51.58	(61.24)
16	Income Tax Provision	52.53	64.23	35.24
Book Surplus/Deficit		7.40	(12.65)	(96.48)

BUDGET FOR THE YEAR 2025-26

DEPARTMENTAL REVENUE AND EXPENDITURE

Rs. in Lakhs

Particulars	REVENUE			EXPENDITURE
	Budget 2024-25	Estimated Revenue 2024-25	Budget 2025-26	Budget 2024-25	Estimated Expenditure 2024-25	Budget 2025-26
	₹	₹	₹	₹	₹	₹
1. Food & Liquor A) Club Kitchens i) Vegetarian	283.55	302.36	317.99	249.01	289.59	300.53
ii)NonVegetarian, Chinese& Tandoori and Continental	636.81	602.17	631.67	501.55	480.53	503.80
B) Club Facilities i) Bar	239.97	229.72	240.58	232.32	222.12	235.03
ii)Banquets	78.69	90.16	94.83	53.75	53.33	58.82
iii) Icecream & Juice	41.59	52.83	55.14	33.27	42.26	44.11
iv) Aerated Water	22.05	23.27	24.85	13.74	13.27	14.38
v) Cigarettes	5.05	4.68	5.00	4.44	4.29	4.54
vi) Service Departments	14.73	13.76	14.56	270.15	282.41	312.66
Sub Total (a)	1322.44	1318.95	1384.62	1358.23	1387.80	1473.87
2. Residental Quarters (b)	281.43	259.91	275.06	205.49	272.81	227.21
3. Golf Annexe (c)	430.43	433.17	459.25	447.54	423.26	450.53
4. Games & Facilities i)Cards	69.99	66.24	69.10	68.57	65.75	70.15
ii) Health Club Complex	97.72	69.72	73.58	99.10	88.22	93.79
iii)Billiards	9.27	10.92	11.40	37.06	26.56	28.56
iv) Tennis	13.15	12.10	13.06	35.23	30.14	33.13
v) Gents Parlor	3.16	3.11	3.27	2.54	2.49	2.62
vi) Library	6.53	6.40	6.61	10.49	10.25	10.89
Sub Total (d)	199.82	168.49	177.02	252.99	223.41	239.14
Grand Total (a+b+c+d)	2234.12	2180.52	2295.95	2264.25	2307.28	2390.75

BUDGET FOR THE YEAR 2025 - 2026

ADMINISTRATIVE OVERHEADS Rs. in Lakhs

Particulars	Budget for 2024-25	*Estimated* *Administrative Overheads 2024-25*	Budget for 2025-26
1. Establishment Charges i. Salary & Wages	₹	₹	₹
1. Establishment Charges i. Salary & Wages	194.34	184.21	211.59
ii. EPF	10.07	9.98	10.07
iii. ESI	1.00	1.11	1.03
iv. Bonus	11.11	15.35	16.90
v. PL, CL, Medical Allowance & Ex-Gratia	7.58	12.56	12.94
2. Staff Welfare Expenses i. Staff Welfare - Expenses	13.63	21.33	15.00
ii. Gratuity provision	60.00	40.00	45.00
iii. Voluntary Retirement Scheme	5.00	12.52	-
Sub Total (a)	302.73	297.06	312.53
3. Man Power	31.20	33.83	33.83
4. Power Charges	52.52	57.54	47.42
5. Water Charges	6.03	4.04	4.24
6. Rates, Taxes & Insurance	7.39	19.93	19.93
Sub Total (b)	97.14	115.34	105.42
7. Repairs & Maintenance i. Building	65.00	75.80	70.00
ii. Electrical Electronics and Kitchen Equipments	10.00	4.30	10.00
iii. Annual Maintenance Contract	10.41	10.22	10.00
Sub Total (c)	*85.41*	*90.32*	*90.00*
8. Other Administrative Over Heads i. Audit Fee & Internal Audit Fee	6.80	6.80	6.80
ii. Professional & Consultant Fee	2.33	5.02	5.02
iii. Legal Fee	20.00	29.20	20.00
iv. Printing & Stationery	18.01	7.41	8.15
v. Postage, Franking and courier	3.17	2.37	2.60
vi. Other Administrative Over Heads	35.37	32.92	36.21
Sub Total (d)	*85.68*	*83.72*	*78.78*
Grand Total (a+b+c+d)	*570.96*	*586.44*	*586.73*

BUDGET FOR THE YEAR 2025 - 2026

CAPITAL EXPENDITURE

(Rs. In Lakhs)

S.No	Particulars	Budget for 2024-25	Estimated for 2024-25	Budget for 2025-26
S.No	Particulars	₹	₹	₹
1	Purchase of Land (Including Registration)	-	-	2,650.00
2	Renovation of Cosmo Residence	150.00	30.00	100.00
3	Solar Plant at Main Club	-	-	55.00
4	Construction of New Badminton Court	45.00	-	45.00
5	Cost of Additional Badminton Court	-	-	20.00
6	Renovation of Restaurant, Bar and Banquet Hall at Golf Annexe Travancore Pavilion	40.00	15.81	40.00
7	Modernizing Restaurant Interiors and Furniture - Main Club	-	-	50.00
8	Computer & Office Equipments Main Club & Golf Annexe	10.00	5.62	10.00
9	Machinery & Electrical Equipments Main Club & Golf Annexe	45.00	34.79	45.00
1 0	Furniture & Fittings Main Club & Golf Annexe	10.00	5.28	10.00
Total		300.00	91.50	3,025.00

BUDGET FOR THE YEAR 2025-26

CAPITAL RECEIPT (ENTRANCE FEE)

Rs. In Lakhs

S.No.	Particulars	Entrance Fee per Member	Budget for 2024-25		Estimated for 2024-25		Budget for 2025-26
S.No.	Particulars	₹	Nos.	₹	Nos.	₹	Nos.	₹
1	Ordinary Members	15.00	20	300.00	13	195.00	20	300.00
2	Dependant Members (First Ward)	1.25	150	187.50	110	137.50	130	162.50
2	Dependant Members (Second Ward)	1.75	35	61.25	23	40.25	30	52.50
3	Conversion from Service Associate Member to Primary Member	5.00	-	-	1	7.50	-	-
4	Institution Members (Two Nominees)	20.00	-	-	-	-	-	-
4	Institution Members (One Nominees)	18.00	-	-	-	-	-	-
5	Service Members	1.25	-	-	-	-	-	-
6	Spouse Associate Members	0.35	-	-	1	0.35	-	-
7	Conversion from Spouse Associate Member to Primary Member	-	-	-	5	5.10	-	-
Total			205	548.75	153	385.70	180	515.00

NOTES ON BUDGET FOR THE YEAR 2025-26

The Budget is prepared based on reasonable estimates, applying scientific tools of measurements, adopting accepted principles of budgeting, relying upon actual performances after providing for all known liabilities at this point in time.
Results for 2024-25 comprises of actuals operational Results of the first 10 months of the financial year 2024-25 (i.e) - April 2024 to January 2025 and estimates for the remaining 2 months based on the actual performances during the month of Jan-25.
The Budget proposal is based on the working results during the period of April-24 to January-25.
Interest Income and Depreciation have been based on actuals of the year. Miscellaneous Income comprises of Sale of Sundry items like Scrap, Corkage and Display charge.
Appropriate consideration has been given to Additions/Deletions to Memberships, transfers to concession category, for estimation of Subscription & Other Revenues from Members.
Provision for Income Tax has been made on Interest Income at the rate of Taxation of 22% plus surcharge and cess.
GST and VAT collections do not pass through the Income & Expenditure account. The revenue figures are exclusive of taxes.
Capital Expenditure is estimated on such projects that the Management perceives as appropriate to be taken up, at this point in time. Cost estimates for such projects are based on expert opinion.
The Capital and Revenue Budgets have been deliberated and approved by the Executive Committee in its meeting dated 25.02.2025.

Text Box: 10 Cosmopolitan Club, Chennai.

Proposed amendment to Articles of Association

Article	Existing	Proposed	Reason for amendment
6	Every candidate with good social standing for admission to the Club who fulfills all the requirements as specified as per Articles No.4, 4(A)(1), 4(A)(2) and 4(A)(5) must be proposed by one Member and seconded by another Member who has voting right and his Membership tenure should be not less than 8 years continuously and who are not in arrears within the meaning of Article-28 and remit the amount of his Entrance Fee, Trust Fund, Interest Free Deposit of Rs.15,000/- (Rupees Fifteen thousand only) and subscription for one quarter in the case of Resident Members and Subscription for one year in the case of Non-Resident Members and the lump sum fee in the case of Life Member and / or Institution Member and all applicable taxes. The application for admission after receipt of which, his / her name, if approved by the Management on personal interaction, shall be put forward to the Screening Committee for a personal interview for scrutiny.	Every candidate with good social standing for admission to the Club who fulfills all the requirements as specified as per Articles No.4, 4(A)(1), 4(A)(2) and 4(A)(5) must be proposed by one Member and seconded by another Member who has voting right and his Membership tenure should be not less than 8 years continuously and who are not in arrears within the meaning of Article-28 and remit the amount of his Entrance Fee, Trust Fund, Interest Free Deposit of Rs.25,000/- (Rupees Twenty-five thousand only) and subscription for one quarter in the case of Resident Members and Subscription for one year in the case of Non-Resident Members and the lump sum fee in the case of Life Member and / or Institution Member and all applicable taxes. The application for admission after receipt of which, his / her name, if approved by the Management on personal interaction, shall be put forward to the Screening Committee for a personal interview for scrutiny.	In line with the amendment suggested to Article No.28 to increase the credit limit from Rs.15,000 to Rs.25,000, the amount collected from members at the time of enrolment towards Interest Free Deposit is also increased to Rs.25,000/- henceforth.

Article	Existing	Proposed	Reason for amendment
	The Proposer and or the Seconder shall accompany the candidate to be present in the Screening Committee. If the candidature is approved by the Screening Committee, the name of the candidate with the name of his / her Proposer and Seconder be notified on the Notice Board of the Club for a period of at least 30 days by which time if there is any objection on the candidature, it may be filed with the Honorary Secretary of the Club for necessary action.	The Proposer and or the Seconder shall accompany the candidate to be present in the Screening Committee. If the candidature is approved by the Screening Committee, the name of the candidate with the name of his / her Proposer and Seconder be notified on the Notice Board of the Club for a period of at least 30 days by which time if there is any objection on the candidature, it may be filed with the Honorary Secretary of the Club for necessary action.
	The admission shall be by election by ballot. No Member can propose and / or second for more than one person in a Financial Year.	The admission shall be by election by ballot. No Member can propose and / or second for more than one person in a Financial Year.
26	The provision contained in the preceding Article shall not be applied to Members absent from India so far as the subscription falling due during their absence is concerned, provided prior to their departure information is given to the Honorary Secretary in writing, regarding their proposed absence. Such Members shall be permitted to pay their subscriptions immediately on their return to India.	Deleted.	Since the provisions contained in Article-26 has already been enumerated in Article-27, this article becomes redundant and hence, it is deleted.

Article	Existing	Proposed	Reason for amendment
27	A member of the club may absent himself from India for a period of not less than two quarters continuously in a year and up to a maximum of 2 years and he may give notice to the Executive Committee of his desire to be placed in the list of absentee Members.	A member of the club may absent himself from India for a period of not less than two quarters continuously in a year and up to a maximum of 2 years and he may give notice to the Executive Committee of his desire to be placed in the list of absentee Members.
	A request for Absentee Membership shall be approved by the Executive Committee only on the full settlement of member dues.	A request for Absentee Membership shall be approved by the Executive Committee only on the full settlement of member dues.
	On the expiration of the period originally applied for, the Absentee Status will be revived on a written intimation by the member.	On the expiration of the period originally applied for, the Absentee Status will be revived on a written intimation by the member.
	Payment of subscription: Absentee Members shall pay the Annual Subscription at the applicable rate and in accordance with the procedure prescribed for Resident/Non-Resident Members as the case may be, till the member retains "Absentee" status.	Payment of subscription: Absentee Members shall pay the Annual Subscription at the applicable rate and in accordance with the procedure prescribed for Resident/Non-Resident Members as the case may be, till the member retains "Absentee" status.

Article	Existing	Proposed	Reason for amendment
	The present amendment on payment of Annual Subscription shall be applicable upto and after the financial year 2017-2018.	The present amendment on payment of Annual Subscription shall be applicable upto and after the financial year 2017- 2018.
	If the member does not renew the request on expiration of applied period, then he shall be charged Minimum Billing as applicable to regular members.	If the member does not renew the request on expiration of applied period, then he shall be charged Minimum Billing as applicable to regular members.
28	No Member shall remain indebted to the Club on account of house bills at any point of time in a sum larger than Rs.15,000/- (Rupees Fifteen thousand only) and any Member standing so indebted shall be debarred from incurring any further expenses on account of house bills.	No Member shall remain indebted to the Club on account of house bills at any point of time in a sum larger than Rs.25,000/- (Rupees Twenty-five thousand only) and any Member standing so indebted shall be debarred from incurring any further expenses on account of house bills.	There has been requests from many members that the existing ceiling of credit limit of Rs.15000/- is not enough while they come and use the facilities of the club with their families and guests. When the credit limit exceeds, it is an embarrassment to the members. Hence, it is suggested to increase the ceiling of credit limit from Rs.15000/-. To Rs.25,000/-.

COSMOPOLITAN CLUB, CHENNAI

EXPLANATORY STATEMENT TO SPECIAL BUSINESS - AGENDA NO.3

The club had previously considered the purchase of the property measuring an extent of 13,266 sft. (approximately) located at Old No.66, New No.71, Anna Salai, Chennai 600 002, in the year 2010, but the transaction was not concluded at that time.

The Management has now revived the plan to purchase the said property, and the current owners have expressed their willingness to sell the property.

The title documents of the property are currently under scrutiny by a leading legal firm, and the transaction will be finalized upon receiving their approval. The owners have expressed their willingness to sell, and the purchase price is under negotiation.

The total cost of the purchase, including registration fees and all other associated charges, is estimated to be Rs 2,650 lakhs (approximately).

The Management believes that the acquisition of this property, which abuts the Western Compound Wall of the Club and has a separate entrance from Anna Salai, will significantly enhance the Club's facilities.

The purchase will be funded through the Club's internal funds, including encashing Fixed Deposits, and contributions from members.

Notes

DRESS REGULATIONS :

As per the decision taken in the EGM held on 27, Marth 2010, the Dress regulations for members wilI be as follows: "Every member, guest of a member, reciprocal member while entering the Main Club premises or the Golf Annexe at Nandanam should be properly attired. The dress regulations would be national dress of the Country except lungies. No member is permitted to enter the Main Building of the Club with sports dress like, shorts or collarless shirt except Tennis Court, Swimming Pool and Sports Complex and Golf Annexe, Nandanam. A Collared Shirt or T-Shirt and Trousers are a must. The Member must wear leather footwear or sports footwear. No member will be permitted to enter the Cosmopolitan Main Club or the Golf Annexe without the above dress code.

EFT / RTGS PAYMENT DETAILS :

NEFT / RTGS Payment details

COSMOPOLITAN CLUB UPI PAYMENT ID : FEDERAL BANK LTD

UPI ID FORMAT : COSMO+MEMBER CODE+@FBL

For Example, If Member Code is : S372, UPI ID is : COSMOS372@FBL

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ICICI BANK

Beneficiary Name : COSMOPOLITAN CLUB A/c No: “ COSMOP "

followed by Membership Number without space”

Example if your Club membership number is “ S372”

Please enter account number as “ COSMOPS372 ”.

IFSC Code : ICIC0000106 (Delhi)

Beneficiary Bank & Address : ICICI BANK Ltd, Mount Road Branch, Chennai

Type of Account : Current Account.

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INDIAN OVERSEAS BANK

Name : Cosmopolitan Club

Bank Name : Indian Overseas Bank

Address : Mount Road Branch, 807 Anna Salai, Chennai – 600002

IFSC Code No. : IOBA0000058

Account No. : 005802000001762

Type of A/c. : Current Account

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After making the payment thru the above system kindly revert back.

Email : cosmopolitanaccts@gmail.com / cosmopolitanbilling@gmail.com

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EMAIL UPDATION :

The Management requests the Members to inform the Club of their updated e-mail addresses to enable us to communicate the house bills / correspondence etc. to the Members, without any further delay.

GO GREEN INITIATIVE :

In continuation of the message regarding monthly house-bills of members communicated in our Cosmo Magazine for October 2017, we wish to highlight the following points. As a push to the go-green initiative and to reduce physical documentation, we would request the members to opt for receiving their monthly house-bills by soft copy through e-mail from the month of January 2018. This measure will go a long way to cut down our cost on postage and stationery and incidental labour cost. Members are requested to kindly send a confirmation mail to: cosmopolitanaccts@gmail.com to communicate their acceptance for receiving house-bills through e-mail. Further it is clarified, on request a physical copy will be posted to Members whenever they feel necessary for further clarification. Members can also contact Mr S. Mohan or Mr G.T. Sathish, Dy Manager (Systems) – Phone No.28413853-55 – Extn.No.245 for communicating their acceptance.

FUMIGATION :

FUMIGATION will be carried out for all kitthens, catering outlets including other areas of the main building on the 1st Monday of every month. On account of this, the catering service will be resumed only after 6-30 p.m. Fumigation operation is a mandatory requirement for all catering esthblishnents. Members are requested to bear with the inconvenience caused in this regard.

IMPORTANT GUEST INFORMATION :

THE MANAGEMENT HAS DECIDED TO STRICTLY ENFORCE THE PROVISIONS RELATING TO ENTERTAINING GUESTS BY THE MEMBERS. NO GUEST SHALL BE PERMITTED INSIDE THE CLUB PREMISES UNLESS THEY ARE ACCOMPANIED BY THE MEMBERS. THE MEMBERS SHALL WRITE THE NAME OF EACH GUEST IN THE VISITORS BOOK KEPT IN THE MAIN HALL RECEPTION. MEMBERS ARE REQUESTED TO KINDLY COOPERATE IN THIS REGARD IN ORDER TO AVOID EMBARRASSMENT TO THE GUESTS FOR NOT BEING ALLOWED.

Management